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Microsoft Word: Formatting Paragraphs. A paragraph in Word is any text that ends with a hard return. You insert a hard return anytime you press the Enter key. Paragraph formatting lets you control the appearance if individual paragraphs. Note: Your changes only apply to the paragraphs or text selected.If you’re using paragraph styles in your document and want to incorporate the line spacing change in the paragraph style, drag past the last character in the paragraph to include the formatting symbol (it’s invisible until you drag over it).

If you’re a fan of Microsoft Word and have installed the Word app on your Mac, you may prefer it over Pages for certain tasks. So knowing some handy keyboard shortcuts for Word on Mac can save you time. While Word, Excel, and PowerPoint offer some of the same shortcuts for common tasks, most below are specific to using Microsoft Word. To format a single paragraph, just click anywhere within that paragraph. To format multiple paragraphs, however, you need to select them the usual way. Then proceed as follows: 1 With your paragraph selected, choose Format→Paragraph (or press Command+Option+M). First highlight the text you want to apply a hanging indent to. Then right-click and select the Paragraph option in the menu, just as you would in the PC version of Word. Another way to access that paragraph settings window is to click the Format header in the bar at the top of the screen and then select the Paragraph option from the menu.

Changing the text’s paragraph attributes is just one way you can change the way text looks in a Word 2008 for Mac document. In this case, rather than changing the words and letters, you change the way whole paragraphs appear.

To format a single paragraph, just click anywhere within that paragraph. To format multiple paragraphs, however, you need to select them the usual way. Then proceed as follows:

Where To Find Paragraph Options In Word For Macbook Pro

1With your paragraph selected, choose Format→Paragraph (or press Command+Option+M).

The Paragraph dialog opens.

2Choose an option from the Alignment pop-up menu. Change the Left and Right Indentation values to whatever you want.

You can either type in the new value or use the little arrows to the right of each value to change them.

3Change the Spacing After value to whatever you want and then choose a line spacing from the Line Spacing pop-up menu. Click OK.

Your document reflects the choices you made.

The Formatting toolbar (which you open by choosing View→Toolbars→Formatting) and the Toolbox’s Formatting Palette (choose View→Formatting Palette) also let you change font and paragraph attributes, but they work interactively, so you don’t have to open the Font or Paragraph dialogs or click the OK button before you see the results of your changes.

When we see two lines of words in an MS Word document, we don’t get to see what is separating them. There are severl characters that act as line break. There are several names; line break, new line, carriage return, paragraph break etc.

Today, while doing a bit of data processing, I was required to remove all the line breaks (carriage return) in an MS-Word document and replace line breaks with a comma. I was processing a long list of email addresses with one email address per line. And I wanted this list to become a comma separated list (CSV); so as to use it somewhere else.

In MS-Word, paragraph break is represented by invisible character (¶) which looks like a horizontally flipped P letter. You can toggle the visibility of this character by clicking a button given on the Home tab in MS Word. The button bears the same ¶ symbol. You should click this button to be able to see what exactly is separating the lines.

Where To Find Paragraph Options In Word For Mac Os

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If lines are breaking because of paragraph break then ¶ will appear at the end of the lines. If lines are breaking due to line break (carriage return), a left-angled arrow symbol will appear at the end. Let’s first see how to deal with paragraph break:

• Open the Word document that you want to work on
• Press CTRL + H to bring up the Find and Replace box
• In the “Find what” box type ^p [this upward arrow character is called caret and is usually available on a number key]
• In “Replace with” box type a comma
• Click on Replace All button.

Thus all the paragraph breaks in you document will get replaced by a comma. You can use whatever character(s) you like in “Replace with” box. For example, if you want to replace every paragraph break with two paragraph breaks –then you should type ^p^p in “Replace with” box.

Where To Find Paragraph Options In Word For Macro

If you simply want to remove paragraph breaks; just leave the “Replace with” box blank. And you’ll get a monolithic chunk of text!

READ ALSO: How to find ant replace formatting

How to Remove / Replace Line Break, Carriage Return (Enter key)
Follow the same process as given above. Instead of finding paragraph sign (^p), now you should look for line break or carriage return sign (represented by ^l). Therefore, type ^l in “Find what” box and replace it something else (or with nothing).

NOTE: This article is part of my MS Word Guide. This guide solves your day to day MS Word problems. Easily!

So, this is how you can replace line breaks, paragraph breaks and carriage returns in MS Word document. Please le t me know if you have any questions about this topic. I will be glad to try and assist you. Thank you for using TechWelkin.